On 01/31/2017 09:00 AM, address@hidden wrote:
Subject:
Re: Anyone in Europe willing to host OctConf 2016 ?
From:
Juan Pablo Carbajal <address@hidden>
Date:
01/31/2017 04:54 AM
To:
Andrea Latina <address@hidden>
CC:
Maintainers GNU Octave <address@hidden>
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On Tue, Jan 31, 2017 at 9:56 AM, Sebastian Schöps <address@hidden> wrote:
Juan Pablo Carbajal-2 wrote
@Sebastian or @JordiGH: Would it be possible to get a checklist from
you, describing the organizational steps you took?
(or anybody else with experience in organizing OctConf or similar meeting)
Check list
* fixed a date and announced on the mailing list ("save the date")
* organized funding to invite some speakers, possibly childcare and pay food
& coffee etc.
* booked rooms (plenary and some seminar rooms)
* reserved hotels for accommodation
* organized a social event
* invited a few plenary speakers that are of interest to the octave
community (e.g. Christophe Geuzaine, author of Gmsh/Getdp)
* created a wiki page with travel information, hotels etc
* distributed small posters via email to colleagues/scientists/friends
whatsoever to advertise
* add an initial schedule of the week to the wiki with reserved slots for
invited speakers
* motivated the community to fill the schedule :)
See http://wiki.octave.org/OctConf_2015
Sebastian
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Hi Andrea,
Being at a distance there is some much I can help you with.
We do not know yet whether the "key" participants can make it to Octconf.
In the meanwhile, I will put the information you provided in to the
Wiki and start motivating the community to sing in and register for
poster sessions.
Juan,
This seems key. If you put a sign-up page on the wiki then we can know by
the end of the week how many people might be attending and make a go/no-go
decision then.
--Rik
1. Can you provide contact e-mails?
2. Do you think you can use Sebastian's checklist to help you prepare
thing over there? Many times the host institution has an office that
helps with this kind of things.
I guess the checklist should also help you to decide if it is a NO-GO,
I hope we can do it.
Please do delegate any thing you think I can do from here.