Re: Anyone in Europe willing to host OctConf 2016 ?

[Juan Pablo Carbajal]

On Tue, Jan 31, 2017 at 9:56 AM, Sebastian Schöps <address@hidden> wrote:
> Juan Pablo Carbajal-2 wrote
>> @Sebastian or @JordiGH: Would it be possible to get a checklist from
>> you, describing the organizational steps you took?
>> (or anybody else with experience in organizing OctConf or similar meeting)
>
> Check list
> * fixed a date and announced on the mailing list ("save the date")
> * organized funding to invite some speakers, possibly childcare and pay food
> & coffee etc.
> * booked rooms (plenary and some seminar rooms)
> * reserved hotels for accommodation
> * organized a social event
> * invited a few plenary speakers that are of interest to the octave
> community (e.g. Christophe Geuzaine, author of Gmsh/Getdp)
> * created a wiki page with travel information, hotels etc
> * distributed small posters via email to colleagues/scientists/friends
> whatsoever to advertise
> * add an initial schedule of the week to the wiki with reserved slots for
> invited speakers
> * motivated the community to fill the schedule :)
>
> See http://wiki.octave.org/OctConf_2015
>
> Sebastian
>
>
>
> --
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> Sent from the Octave - Maintainers mailing list archive at Nabble.com.
>
Hi Andrea,

Being at a distance there is some much I can help you with.
We do not know yet whether the "key" participants can make it to Octconf.
In the meanwhile, I will put the information you provided in to the
Wiki and start motivating the community to sing in and register for
poster sessions.
1. Can you provide contact e-mails?
2. Do you think you can use Sebastian's checklist to help you prepare
thing over there? Many times the host institution has an office that
helps with this kind of things.

I guess the checklist should also help you to decide if it is a NO-GO,
I hope we can do it.
Please do delegate any thing you think I can do from here.

Regards,